Executive Secretary to the Vice President for Operations
- Post Date:December 11, 2023
- Views 442
- Offered Salary NegotiableCareer Level OfficerExperience 2+ Years
- Company Industry Education / TrainingQualification Bachelor DegreeHiring 01 Position
- Language Skills Khmer, English
Job Description
. Manage VP’s calendar schedule appointments, meetings, visits, etc
. Coordinate travel arrangements, including booking flights, hotels, ground transportation
. Handle and prepare correspondence, including emails, letters, and reports
. Organize and maintain all files of a highly confidential nature, such as personnel actions, contracts, and legal documents
. Provide administrative assistance, such preparing reports, presentations for the vice president
. Work closely with head principals and interacts with other departments to facilitate the work of school operations
. Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment; initiate requests for goods, services or information, dialogues with Procurement
. And other assigned tasks
. Excellent time management and organization skills, especially the ability to prioritize and multitask
. Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
. Good written and verbal communication skills
. Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents, and correspondence
. Project management skills, like goal setting, budget management and planning
. Great customer service and interpersonal skills
. Good computer skills, including basic troubleshooting skills
. Familiarity with word processing software for creating and contributing to spreadsheets, drafting, and sharing documents and creating engaging and informative presentations
. In-depth understanding of the industry or office s/he works in
. Systematic thinker with detailed research proficiencies
. Thorough understanding of clerical and secretarial principles, policies, and guidelines
. Strong knowledge of databases and tracking systems
. Fantastic organizational skills and detail oriented
. Ability to work under pressure and meet deadlines
Job Requirements:
. Bachelor Degree in Management, Education or other related fields
. Administrative and Organizational Skills
. Experienced in dealing with administrative affairs in school or education field
. Be able to use office applications including Word, Excel, Power Point, and E-mail
. Be able to communicate with team and can complete work with tight timelines and multiple deadlines